Expense management
Expedite your expenses
Track every transaction with cards, spend controls, and approvals. Then sync expenses with your accounting software. Help your team do more, while you trim down your admin.
Put team cards on the table
Whether it’s stipends, travel, suppliers, or subscriptions — give the right people the power to make all spend happen smoothly and safely, without red tape.Issue virtual and physical debit cards across your team, wherever they are, with custom spending limits and rules.Learn more about cards
Stick to policy, proactively
Control spend before it happens. Easily manage it afterwards. Expenses will reach the right eyes, and save you time. Even better, sync Revolut Business with your HR platform to automatically stay up to date as your team evolves.Expense approvals and HR integrations (other than Google Workspace) are available on Grow, Scale, and Enterprise plans.Get started
No need to run after receipts
Get expenses swiftly, without the legwork, thanks to automatic reminders and card-freezing features. Employees can simply snap a picture of a receipt or forward an email, and we'll automatically match it to the transaction.Managing out-of-pocket spend? Repay it fast with integrated reimbursement requests.Expenses is available on all plans at an extra cost.Explore plans & pricing
Keep your records straight
Link your accounting software to automatically sync expenses. We'll pull categories, labels, and tax rates, then push reports back to your software, including the receipts. That’s smooth-sailing reconciliation without the tedious month-end admin.Dive into Integrations
1 / 4
Darach Ellison, EVP Strategy & Finance • Rakuten France“Revolut Business has freed up our teams' card payments, while simplifying and securing financial processes.”Read all customer stories
Adriana Sarbu, CFO • Karpaten“Revolut Business has helped our finance team become more agile, and keep track of the team's expenses in real-time.”Read all customer stories
Arthur Edson, Head of Finance • Wild“It's a game changer. Just use cards and upload expenses to the app. Approved spend syncs to our accounting system.”Read all customer stories
Elliott Aeschlimann Perales, CEO • Bombinate“Permissions helps give our teams clear ownership and control of where we stand financially."Read all customer stories
Keep costs low and productivity high
Sort spend in record time with Revolut Business
Need a little more help?
FAQs
Expense management and spend management are often used interchangeably. Though the processes are very similar, one focuses on controlling spend before it even happens, while the other manages spend reporting after the transaction occurs.
Learn more about Expenses.
Luckily, with Revolut Business’ expense management tools, you can do both. Easily manage spend by setting card rules and spending limits that fit your business budget best.
Then, collect employee expenses as they happen, and easily approve them with all the information in front of you. Our tools help you keep your team on top of their expenses, while automating admin-heavy tasks like matching receipts to spend.- Expense management is important for businesses to capture, categorise, and reconcile all spend in one place. It’s the process of logging your spend data and reporting it to your accounting software or accountant. Finance teams must track and review all team spend, including outgoing debit card transactions and transfers. The process of managing expenses can be tedious and time-consuming, and doing it all manually may lead to errors that can cost you. That's why many businesses look for automated expense management tools that sync up the process and save time on admin.Learn more.
- When you and your team make outbound transactions, they automatically show up under Expenses in your Revolut Business account, ready for your review. This includes all outgoing transactions like card payments, transfers, and Direct Debits. You can manage your expenses with:
- Real-time spending notifications
- Easy approvals — your team can simply email or attach receipts to expenses
- Automated bookkeeping — sync your expenses to accounting software like Xero, or you can easily export them as a CSV file for simple expenses and bookkeeping.
Revolut Business makes expense tracking easy with automation, real-time notifications, and integrations with your existing accounting software and HR systems.
Team members can upload expenses in a snap on-the-go via a photo, file upload, or an email and automatically processed.
Expenses is available on all plans at an extra cost, but custom approvals and some HR integrations are only available on paid plans.
Learn more.- Expense management is important for any business with regular spend across several departments, and needs to manage different types of everyday expenses. Keep track of your spend in real-time using the tools on Revolut Business, so you can focus on the things that matter to your business. Learn more.
- Revolut Business provides multiple features to help you track and control your team’s spend.
- Issue individual physical or virtual cards to team members
- Set up custom approval processes, spend permissions, and company expense policies within Revolut Business
- Track spend easily per team, department, or card in real-time
- We’ll auto-match receipts to the correct transaction, and send automated reminders for your team to upload receipts
- Sync with your existing accounting and HR systems using our integrations
- It’s easy to create spend control policies for your team in Cards in the Revolut Business app:
- Create spending limits daily, weekly, or monthly per card issued
- Set single transaction limits — with a per transaction limit, the card holder can’t spend more than a specific limit in a single purchase
- Permitted categories — set categories for allowed purchases, like 'Cash' for ATM withdrawals
- Permitted countries to spend — restrict the merchant country where the card can be used
- Setting card programs — set a spend program that allows you to apply the same set of spend controls to a group of cards
- You can add our core expense management tools onto any plan, for a fee per team member, per month. Discover our pricing. If you add Expenses to your Grow, Scale, or Enterprise plan, you’ll get access to additional custom approval features.