Expense management

Expedite your expenses

Track every transaction with cards, spend controls, and approvals. Then sync expenses with your accounting software. Help your team do more, while you trim down your admin.

Put team cards on the table

Whether it’s stipends, travel, suppliers, or subscriptions — give the right people the power to make all spend happen smoothly and safely, without red tape.

Issue virtual and physical cards across your team, wherever they are, with custom spending limits and rules.
Learn more about cards

Stick to policy, proactively

Control spend before it happens. Easily manage it afterwards. Expenses will reach the right eyes, and save you time. Even better, sync Revolut Business with your HR platform to automatically stay up to date as your team evolves.

Expense approvals and HR integrations (other than Google Workspace) are available on Grow, Scale, and Enterprise plans.
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Create your own approval processesCreate your own approval processes
Sync your HR software to update approvers & accessSync your HR software to update approvers & access
Create your own approval processesCreate your own approval processes
Auto-freeze cards with late expensesAuto-freeze cards with late expenses
Auto-freeze cards with late expensesAuto-freeze cards with late expenses

No need to run after receipts

Get expenses swiftly, without the legwork, thanks to automatic reminders and card-freezing features. Employees can simply snap a picture of a receipt or forward an email, and we’ll automatically match it to the transaction.

Managing out-of-pocket spend? Repay it fast with integrated reimbursement requests.
Explore plans & pricing

Keep your records straight

Link your accounting software to automatically sync expenses. We'll pull categories, labels, and tax rates, then push reports back to your software, including the receipts. That’s smooth-sailing reconciliation without the tedious month-end admin.Dive into Integrations
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  • Darach Ellison, EVP Strategy & Finance • Rakuten France“Revolut Business has freed up our teams' card payments, while simplifying and securing financial processes.”Read all customer stories
  • Adriana Sarbu, CFO • Karpaten“Revolut Business has helped our finance team become more agile, and keep track of the team's expenses in real-time.”Read all customer stories
  • Arthur Edson, Head of Finance •
Wild“It's a game changer. Just use cards and upload expenses to the app. Approved spend syncs to our accounting system.”Read all customer stories
  • Elliott Aeschlimann Perales, CEO •
Bombinate“Permissions helps give our teams clear ownership and control of where we stand financially.”Read all customer stories

Keep costs low and productivity high

Connect your accounting softwareConnect your accounting softwareIntegrations >
Manage your spend without stressManage your spend without stressCards >
Connect your accounting softwareConnect your accounting softwareIntegrations >
Send money to over 150 destinationsSend money to over 150 destinationsTransfers >
Send money to over 150 destinationsSend money to over 150 destinationsTransfers >

Sort spend in record time with Revolut Business

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FAQs

  • Expense management and spend management are often used interchangeably. Though the processes are very similar, one focuses on controlling spend before it even happens, while the other manages spend reporting after the transaction occurs.

    Luckily, with Revolut Business’ expense management tools, you can do both. Easily manage spend by setting card rules and spending limits that fit your business budget best. 

    Then, collect employee expenses as they happen, and easily approve them with all the information in front of you. Our tools help you keep your team on top of their expenses, while automating admin-heavy tasks like matching receipts to spend.

    Learn more about expenses
  • Expense management is important for businesses to capture, categorise, and reconcile all spend in one place. It’s the process of logging your spend data and reporting it to your accounting software or accountant.

    Finance teams must track and review all team spend, including outgoing debit card transactions and transfers. The process of managing expenses can be tedious and time-consuming, and doing it all manually may lead to errors that can cost you. That's why many businesses look for automated expense management tools that sync up the process and save time on admin.

    Learn more
  • Expense management is important for any business with regular spend across several departments, and needs to manage different types of everyday expenses.

    Keep track of your spend in real-time using the tools on Revolut Business, so you can focus on the things that matter to your business.

    Learn more.