How can we help?

What should I provide to verify my shareholders structure?

We will need the document signed and dated by a notary as a true copy if your business is registered in the following countries: Bulgaria, Croatia, Cyprus, Czechia, Estonia, Greece, Hungary, Latvia, Lithuania, Malta, Poland, Romania, Slovakia, Slovenia, Ireland, Austria, France, Germany, Spain, Portugal, Italy, Norway, Sweden, Denmark, Netherlands, Belgium, Finland, Luxembourg, Iceland and Liechtenstein.

If your company has more than one shareholder, we’ll an official document confirming the names of all current owners, the structure of ownership and share allocation, dated in the last three years:

  • Registry extracts;
  • Certificate of Incorporation;
  • Articles of Association;
  • Confirmation Statement;
  • Audited annual report;
  • Certificate of Incorporation;
  • Registry extract;
  • Shares certificate;
  • Shares registry.

If a business is a sole proprietorship (only one owner/director in the structure and it's the same person), we require the following documents:

  • Articles of association;
  • Certificate of incorporation showing founder, who in this case will be owner/director;
  • Registry extract;
  • BVD Orbis extract;
  • Credit Safe extract.

For all the other countries, we can also accept the following, if signed and dated in the past year by a notary or by a director (who is not a UBO), at least two shareholders (who can also be directors), a company secretary, or other legal representative mentioned in the registry or by any other authorized signatory:

  • Share certificate;
  • Cap table (including date, full name of shareholders, position in company and signature):
  • Group ownership chart.

Keep in mind that the documents we can accept depend on the complexity of your company and/or the documents you’ve uploaded previously.

Related articles:

How can I resend an invitation or invite my shareholders or directors?

What requirements are there for beneficial owners and directors?

Related Articles